Cherry Fund, the D.C.-based nonprofit organization that has raised money for HIV/AIDS, mental health, and LGBTQ organizations over the past 25 years through its annual weekend circuit party events, issued an apology this week for the abrupt cancellation of one of its events and a decision by the Howard Theatre to stop admitting people to a separate Cherry event at that location on grounds of overcrowding.

The Saturday night, April 9, event at the Howard Theatre, called FLAWLESS, was considered one of the main dance party events of the Cherry 2022 weekend, with prominent DJs, entertainers and more than 1,000 people from the D.C. area and other parts of the country in attendance.

“The Cherry Fund wants to apologize for the experience to our valued patrons received over this past weekend during our 25th Anniversary Benefit Weekend,” a statement released by the Cherry Fund on Tuesday says. “Cherry is now beginning the process of issuing refunds to the patrons for the cancelled Evolution event and Flawless event to those who were not permitted to enter the venue,” the statement says.

Allen Sexton, the Cherry Fund president, told the Washington Blade Howard Theatre officials stopped admitting people into the theater after claiming the building’s legal capacity limit of 1,242 people had been reached. But Sexton said Cherry Fund’s all-volunteer staff have carefully looked through the ticket sales records and determined the total number of tickets sold for the event was 1,178. He said the numbers show that the event was not overbooked.

Sexton said theater staff members told him they never took a full count of the number of people inside the theater on the night of the event. Instead, according to Sexton, one of the theater managers told him, “I can just look at the floor and tell” how many people are present.

People waiting to get into the theater reported on social media that as many as 300 or more people were forced to wait in line outside the theater in cold outdoor temperatures with the hope of getting in. According to social media reports, including on Facebook, many of those waiting on two lines went home after D.C. police officers on duty told them the theater was filled to capacity and few if any more people would be allowed inside.

D.C. police spokesperson Brianna Burch told the Blade members of the department’s LGBTQ Liaison Unit were on duty at the Howard Theatre event. 

“To ensure the security and safety of all patrons, MPD members notified patrons that the event was at capacity,” Burch said. “It is my understanding that eventually patrons who were waiting outside were let into the event.”

Howard Theatre did not respond to a request from the Blade for comment on the question of whether they incorrectly estimated the number of people at the theater as suggested by Sexton. Sexton, however, said it was possible that some of the people waiting to get into the theater did not have tickets and were hoping to be able to purchase tickets at the door.

He said a separate event scheduled for late Friday night, April 8, through the early morning hours of Saturday, April 9, until around 9 a.m. had to be cancelled when the city’s Alcoholic Beverage Regulation Administration denied an application by Decades nightclub on Connecticut Avenue, N.W. near Dupont Circle to extend its operating hours through the early morning hours to serve as host for the dance party event, called EVOLUTION.

The legally required closing time for most D.C. bars and nightclubs is 3 a.m. on weekends, although Decades’ weekend closing time is 4 a.m.

An ABRA spokesperson told the Blade the application for the extended operating hours was submitted by Sexton rather than by one of the owners of Decades nightclub as required under ABRA regulations. The spokesperson, Jared Powell, said ABRA emailed the Decades manager, Joe Aguila, on March 3 to inform him the application could not be accepted unless one of the owners signed their name on the required document.

“ABRA received no response to the email notification,” Powell said. Powell noted that under ABRA rules, the Alcoholic Beverage Control Board, which meets once a week on Wednesdays, must give final approval of a “substantial change” in operating hours for clubs licensed to sell alcoholic beverages.

Powell said that on Thursday, April 7, one day after the ABC Board’s last meeting before the Cherry events were scheduled to begin on April 7, the Decades’ manager came to the ABRA office to inquire about the status of the application. He said one day later, on April 8, Sexton came to the ABRA office asking about the application.

“Both parties were advised that they missed the required application window for timely ABC Board consideration,” Powell told the Blade in an email.

Sexton disputes this claim, saying he believes the Decades owner provided the required signed application in time for the ABC Board meeting on Wednesday morning, April 6, possibly through an email attachment.

According to Sexton, the negative fallout from the canceled dance party event on Friday night-Saturday early morning and the Howard Theatre’s refusal to admit patrons to the Saturday night FLAWLESS main event cast a negative light on an otherwise successful weekend, with eight other events taking place as scheduled.

“We are sorry,” says the Cherry Fund statement released on April 12. “In hindsight, we could have gone about producing this weekend in a more efficient manner. We did not and we are to blame,” it says.

“We will begin to investigate the details of failures within our own organization, as well as the shortcomings of venues,” the statement continues. “We will release additional details as they become available.”

The Cherry Fund website describes its annual Cherry weekend events as “one of the longest all volunteer non-profit LGBTQIA Dance Music Festivals” that it says has donated more than $1.3 million in “grants and support benefiting mental health and HIV/AIDS service organizations in the D.C. metropolitan region and beyond.”

In its statement released on April 12, Cherry Fund says its decision to refund the money for ticket sales for the cancelled event and the ticket holders unable to attend the Howard Theatre event “will most likely result in our inability to give money back to the HIV/AIDS and mental health community organizations in 2022.”

The statement adds, “We are in the process of working with TicketLeap to start the refund process. Please send your refund request to [email protected]. Refunds will be processed to only the individuals that purchased their tickets that were issued to them on the TicketLeap platform. All refund requests must be submitted by April 30, 2022.”